Privacy statment

This privacy statement explains how the Student Welfare Organization in Innlandet collects and uses personal information.

The Student Welfare Organization in Innlandet, represented by the Managing Director, is responsible for the organization’s processing of personal information. Where daily responsibility has been delegated, it is specified under each point. The delegation only covers tasks and not responsibilities. The statement includes information you are entitled to when information is collected from our website (Personal Data Act § 19) and general information on how we process personal information (Personal Data Act § 18, paragraph 1).

Processing of personal data on sinn.no

The web editors are responsible for the Student Welfare Organization in Innlandet’s processing of personal information on sinn.no unless stated otherwise. It is voluntary for visitors to provide personal information in connection with services, such as filling out a contact form. The legal basis for processing is consent from the individual, unless otherwise specified.

The Student Welfare Organization in Innlandet’s data processor is Dialecta Communication, which is our marketing partner and supplier for the development and maintenance of the website. Dialecta Communication is our service provider for sinn.no.

Information collected in connection with website operation is stored on our own servers managed by the provider. Only the Student Welfare Organization in Innlandet and Dialecta Communication have access to the information collected. A separate data processing agreement between the Student Welfare Organization in Innlandet, Dialecta Communication, and Dialecta Communication regulates what information the provider has access to and how it should be processed.

Web statistics

The Student Welfare Organization in Innlandet collects anonymized information about visitors to sinn.no using Google Analytics. The purpose of this is to compile statistics that we use to improve and further develop the information service on the website. Examples of what the statistics provide answers to are how many visit various pages, how long the visit lasts, which websites users come from, and which browsers are used.

The information is processed in an anonymized and aggregated form. Anonymized means that we cannot trace the information we collect back to the individual user. We collect the entire IP address, but the IP address is anonymized so that only the first three groups in the address are used to generate statistics. This means that if the IP address consists of the numbers 195.159.103.82, only 195.159.103.xx is used. In addition, IP addresses are processed at an aggregated level, which means that all data is combined into a group and not processed individually.

We use the Google Analytics analysis tool on our website. Information from this tool is not disclosed by the Student Welfare Organization in Innlandet to other parties than our marketing partner.

Cookies

Cookies are small text files placed on your computer when you download a website.

Storage of information and processing of this information is not allowed unless the user has been informed about and has given consent to the processing. The user should be informed of and approve which information is processed, what the purpose of the processing is, and who processes the information, cf. the Electronic Communications Act § 2-7b.

The following cookies are used on sinn.no:

• The Google Analytics analysis tool sets cookies on your machine. This is done so that we can collect statistics and can be deleted after 90 days. You can read more about web statistics above.
• Our publishing solution (WordPress) also places cookies on your machine, these are used in connection with the display of campus information and can be deleted by the user.
• Google remarketing: With the remarketing function or «Similar audiences» function in Google Ads, we reach out to people who have previously visited the website sinn.no, and we will be able to show ads to these individuals.
• Meta pixel: With the remarketing function in Facebook and Instagram, we reach out to people who have previously visited the website sinn.no, and will be able to show ads to these individuals.
• Third-party providers, including Google and Meta, use cookies to display ads based on previous visits to the website sinn.no. You can opt out of Google’s use of cookies by going to Google’s Ad Settings. You can also opt out of a third-party provider’s use of cookies by going to the Network Advertising Initiative opt-out page.

How to manage cookies (nettvett.no)

Contact forms

On the website, you can fill out contact forms. We then ask for contact information. Personal information we receive will not be used for purposes other than managing the inquiry.

Email and telephone

The Student Welfare Organization in Innlandet uses email and telephone as part of the daily work. Relevant information that arises from phone calls and email exchanges that occur as part of case processing can be archived.

In addition, the Student Welfare Organization in Innlandet’s employees use email in ordinary dialogue with internal and external contacts. The individual is responsible for deleting messages that are no longer relevant and at least once a year reviewing and deleting unnecessary content in the mailbox. Upon departure, email accounts are deleted, but some relevant emails will normally be transferred to colleagues.

Special categories of personal data (previously Sensitive personal data) should not be sent by email.

We inform you that regular email is unencrypted. We therefore encourage you not to send confidential, sensitive, or other confidential information via email.

Employees have an overview of the latest calls on their phones. If a phone call is related to a specific case, a note may be written after the call, which is then documented. There is no other systematic registration of phone calls where the caller can be identified.

Rights

Everyone who asks is entitled to basic information about the processing of personal information in an organization according to the Personal Data Act’s § 18, paragraph 1. The Student Welfare Organization in Innlandet has provided this information in this statement and will refer to it in case of any inquiries. Those registered in one of the Student Welfare Organization in Innlandet’s systems have the right to access their own information. The individual also has the right to request that incorrect, incomplete, or information that the Student Welfare Organization in Innlandet is not authorized to process be corrected, deleted, or supplemented. Requests from the data subject shall be answered free of charge and no later than within 30 days.

We refer to our rights portal to access your rights under privacy regulations. https://policies.samsvar.as/public/nb/f16dbf8d-02ae-4843-9139-85a17612c6d4/request

Contact information

Email: [email protected] Phone: 414 54 900 Postal Address: Vormstuguvegen 2, 2624 Lillehammer